Who we are
On Your Mark's Running Coaching ("we", "us") is responsible for the personal information described in this policy. We run online running coaching, a football Speed School and a kids' run club called On Your Mark's Mini's. Last updated 12 November 2026.
This policy explains what information we collect, why we use it and what rights you have. It covers our website, sign-up forms, social media and advertising, and our sessions.
Detail
Information
Business name
On Your Mark's Running Coaching
Legal status
Sole trader, run by Mark Baxter
Address
50 Craighall Gardens, EH21 8FT
onyourmarksrunningcoaching@gmail.com
Phone
07942060241
What information we collect
We collect only what we need to book, run and keep safe our sessions and coaching. Most of it comes from you, from a parent or carer filling in a form, or from messages you send us.
Type of information
Examples
How we get it
Parent or carer details
Name, phone number, email address
Sign-up and lead forms, messages, bookings
Child or player details
Child's name and age, preferred venue; for Speed School, position and club
Sign-up and registration forms
Health and safety details
Medical conditions, allergies, injuries, emergency contact
Registration forms, if you choose to give them
Attendance and progress
Attendance registers, number of sessions attended, milestone t-shirts
Recorded at our sessions
Online coaching details
Running history, goals, training information
Questionnaires and messages
Payments
Payment amounts and dates; we do not store full card details
Our payment provider
Messages
Enquiries and replies on email, WhatsApp, Instagram and Facebook
You, when you contact us
Photos and videos
Children, parents and coaches at sessions
Taken at our sessions, see the section on children
Safeguarding records
Incident, accident and concern records
Written by our coaches
Website and advertising data
Pages visited, device type, how you reached us
Cookies and our advertising tools
How and why we use your information
We use your information to run our sessions and coaching safely, and only where UK data protection law allows it. We do not sell your information, and we do not make decisions about you by automated means.
What we use it for
Our legal basis
Replying to enquiries and booking free tasters
Taking steps at your request before a contract, and our legitimate interests
Running sessions, keeping registers and managing membership and payments
Contract
Telling you about cancellations, venue changes and session updates
Contract and our legitimate interests
Keeping children safe, including medical details, accident and safeguarding records
Legal obligation and our legitimate interests; for health details, your explicit consent or, in an emergency, protecting someone's vital interests
Sending news and offers by email, text or message
Your consent, which you can withdraw at any time
Using photos and videos of children in our promotion
Written consent of a parent or carer
Advertising our services on Facebook and Instagram
Our legitimate interests, and your consent to cookies where required
Keeping accounts and meeting tax and legal duties
Legal obligation
Improving our sessions, for example from attendance and feedback
Our legitimate interests
Health information is more sensitive. We use it only to look after a child's safety and wellbeing, and we limit who can see it.
Children's information, photos and videos
Many of our members are under 13, so we deal mainly with their parents or carers. We take extra care with children's information, and we never ask a child to give us their details directly.
Who signs up: a parent or carer must complete sign-up forms and give any permissions on a child's behalf.
Photos and videos: we only use images of a child on our website, social media and in adverts if a parent or carer has given written consent. This includes consent for paid advertising, which we ask for separately.
No names: we do not name or tag children in posts, and we do not publish a child's school.
Withdrawing consent: a parent or carer can withdraw consent at any time by contacting us. We will remove the photo or video from our channels as soon as we can. Content already shared by others, or already shown as an advert, may take longer to disappear.
Safeguarding: we keep attendance, accident and safeguarding records, and we may share information with the right authorities where the law requires it or a child's safety is at risk.
Who we share information with
We share information only with people and companies that help us run the business, and only what they need. We never sell it.
Who
Why
Our self-employed coaches
To run sessions safely. They see attendance and any medical details they need for their session.
Meta (Facebook, Instagram and WhatsApp)
To run our adverts, receive sign-up form details and send and receive messages. Meta has its own privacy policy.
Squarespace
To host our website and any forms on it
Go Cardless
To take and record payments
To manage sign-ups and registers
Our accountant and insurer
To keep our accounts and cover our activities
Authorities, such as the police, local authorities and HMRC
Where the law requires it, or a child's safety is at risk
Some of these companies handle information outside the UK. Where they do, we rely on safeguards that UK law accepts, such as approved contract terms.
How long we keep information
We keep information only as long as we need it for the reasons above, then delete it or make it anonymous. Choose the periods in square brackets before you publish.
Information
How long we keep it
Enquiries that do not lead to a sign-up
12 months
Member and registration details, attendance registers
While the child is a member
Medical details
While the child is a member, then deleted
Accident and safeguarding records
Payment and accounting records
At least 5 years after the 31 January following the tax year
Photos and videos
Until consent is withdrawn
Marketing contact details
Until you unsubscribe or withdraw consent
Cookies, our website and advertising
Our website uses cookies, which are small files stored on your device. Some are essential to make the site work, and others help us see how it is used. We ask for your consent to non-essential cookies, and you can change your choice at any time using the cookie banner or your browser settings.
We advertise on Facebook and Instagram. When you tap one of our ads and fill in a sign-up form, Meta passes the details you entered to us. [Delete this sentence if you do not use it: We also use Meta's tracking tools on our website to measure how our adverts perform.]
Meta decides which people see our adverts, using its own information about its users and its own privacy policy. You can change the adverts you see in the ad preferences settings of your Facebook or Instagram account.